IOM Job Vacancies Tanzania
Responsibilities and Accountabilities
1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to Under the overall supervision of the Chief of Mission and direct supervision of Programme Coordinator in Dar es salaam, and in close coordination with the IOM Head of Sub-Office in Kasulu, the Programme Assistant will assist in implementing project activities of the Programme Unit in western Tanzania initiate requests, obtain necessary clearances, process, and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation, and other forms of documentation.
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
10. Provides guidance/training to new/junior staff.
11. Perform other related duties as assigned.
Required Qualifications and Experience
EDUCATION
- School diploma with five years of relevant experience; or,
- Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience.
EXPERIENCE
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations. 3
- Proficiency in managing data inputs, data processing, and analysis.
- Ability to compile, synthesize, and analyze relevant information.
- Experience with data collection methodologies and tools.
- Strong skills in creating presentations and reports that effectively communicate data insights.
- High level of computer literacy, particularly with data visualization tools and software.
- Excellent planning, organizational, and time management skills.
- Ability to provide programmatic and administrative support.
- Excellent communication skills, both oral and written.
- Proficiency in using Microsoft Office Suite, especially MS Excel, for various tasks.
- Strong interpersonal and collaboration skills.
- Ability to work flexibly in a team-oriented approach with diverse groups of people.
- Advanced Excel skills, including pivot tables, data management, etc
Languages
Required For all applicants, fluency in English and Kiswahili are required (oral and written). DESIRABLE Working knowledge of French, Kirundi and/or Spanish is an advantage.
Competencies1
The incumbent is expected to demonstrate the following values and competencies
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